Canadian Institute of Certified Executor Advisor

Chapter leaders

A seasoned financial services veteran with over 32 years of professional advisory, practice, and agency management experience, Brent has specialized in advanced estate and tax planning techniques, family and business succession, sponsored and association benefit plan design and administration, as well as retirement income and asset protection strategies.

Brent has held executive leadership roles, as well as senior regional field management positions representing national public insurance corporations, investment banking institutions, as well as privately held financial advisory services corporations.

In addition to his professional designations, he is a member of Advocis, the Financial Advisors Association of Canada since 1984, CALU, The Conference for Advanced Life Underwriting and The Institute for Advanced Financial Education, The Financial Planners Standards Council, and The Million Dollar Round Table.

Brent is currently serving as Chair, Professional Development, he was also the Past President of the Board of Directors for the Advocis Peel/Halton Chapter in 2009-2010. Additionally, he is serving as a member of the National Chapter Leadership Council for Advocis, with responsibilities for the Central Ontario region as well as the CLC Liaison to The Institute and Chair of the Finance committee. Finally, he is completing his second 2 year mandate as President of the Estate Planning Council of Mississauga where he has been a member since 2008.

: 5100 Orbitor Drive, 304, Mississauga, ON, L4W 4Z4
: 905-891-9543

National Director of Chapter Relations
Eileen Birmingham

Financial Advisor and Consultant

Eileen has over twenty-five years of senior financial industry experience working within major Canadian insurance companies. As a successful Manager, Director, Assistant Vice President and Senior Consultant, she progressed in her career through roles in the key business areas of: information technology; marketing and communications; business development; product management and development; dedicating several years to large and corporate insurance case consultation.

Eileen is currently an independent advisor and consultant, working with her own clients and supporting other advisors on business development or complex cases. Eileen is insurance licenced, completed the Canadian Securities Course, and has the Elder Planning Counselor designation. Her committee work included CIPS and LIMRA. She has over fifteen years of experience in executive roles on boards and committees, from being the international chair of a systems users group to Secretary, Treasurer, and President roles on various boards. Her volunteerism has been dedicated to community and charities for causes of poverty, the environment, the elderly and board member education.

NAC Chair:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

The leader of the NAC is responsible for setting goals, motivating, and providing direction. You will ensure the productiveness of and solve the concerns of the NAC. A Vice-Chair will be appointed to assist you in your role and to serve with full capacity in case of your absence whether short or long-term. The Vice-Chair may be nominated for the role as NAC Chair at the end of your term yet does not automatically succeed to the position. If a NAC Chair leaves or is removed from the position mid-term, the NAC Vice-Chair will complete the balance of the term.

In addition to the duties and responsibilities of being a NAC member, the NAC Chair will:

Develop a business plan for the approval of Chapter Development for the fiscal year including: agendas, goals, meeting dates, program proposal planning, delivery dates.
Develop a functioning NAC Committee through building trust and unity while providing assignments, consultation and oversight.
Motivate members to full engagement ensuring the productiveness of the NAC.
Organize a NAC Annual Meeting and, with the assistance of Chapter Development, a Leadership conference to be held in conjunction with the Institute annual conference.
Schedule regular meetings by teleconference to ensure meetings of the NAC occur in person or by teleconference at least quarterly.
Elicit ideas, views, and debate on achieving the goals while striving for consensus.
Call for a vote, oversee voting and vote as an integral part of the decision making process.
Communicate to the NAC the Chapter Network objectives and updates.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Provide direction with integrity, fairness and ethical leadership.
Ensure the Committee Duties and Responsibilities are being performed and planned for successful completion within timeframes.
Consult with the Chairs within the NAC to ensure their roles and responsibilities are being performed particularly in reference to their own Committees.
Consult regularly with the Regional Leaders to ensure regional programs are being followed and expenses and funds are being responsibly managed.
Ensure the Nominations Chair for Committee nominations is engaged and planning for any potential vacancies and well in advance for replacements after the remaining term.
Solve concerns, regularly reporting to Chapter Development on progress and any issues.

At all times, you have the support and mentorship of Chapter Development to assist you in your role.

To express interest in a NAC volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

NAC Vice-Chair:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

The Vice-Chair is appointed to assist the NAC Chair in their role and to serve with full capacity in case the NAC Chair is absent whether short or long-term. When acting in the capacity of temporarily replacing the NAC Chair, your role will be to support and further the initiatives and responsibilities of the existing NAC Chair. The Vice-Chair may be nominated for the role as NAC Chair at the end the NAC Chair's term of office yet does not automatically succeed to the position. The Vice-Chair is commonly combined with the role of Secretary.

In addition to the duties and responsibilities of being a NAC member, the NAC Vice-Chair will:

Assist and collaborate with the NAC Chair in the development of a business plan for the approval of Chapter Development for the fiscal year including: agendas, goals, meeting dates, program proposal planning, delivery dates.
Help develop a functioning NAC through building trust and unity.
Motivate members to full engagement ensuring the productiveness of the Committee.
Assist with the organization of an in-person NAC annual meeting and a Leadership conference to be held in conjunction with the Institute annual conference.
When requested, support other NAC Chairs or fulfil a NAC Chair role.
When requested by the NAC Chair, provide assignments, consultation and oversight.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Provide direction as required with integrity, fairness and ethical leadership.
Provide the Nominations Chair with suggested members for Committee nominations for any potential vacancies and well in advance for your replacement after the remaining term.
Solve concerns, regularly reporting to the NAC Chair on progress and any issues.

To express interest in a NAC volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

NAC Finance Chair:

Develop a business plan for approval by NAC for the fiscal year including: agenda, goals, Chapter financial review teleconference dates, program proposal expense and sponsorship planning, and Chapter budget delivery dates.
Develop and lead a functioning Finance Committee with the Chapter Board Treasurers and NAC Regional Leaders building cooperation and compliance.
With the support of the Finance Committee, ensure Chapter Board fiscal budgets are produced appropriately, realistically and on schedule, and are adhered to.
Produce consolidated fiscal year budgets for NAC and Chapter Development approval and report on any budget variance no less than quarterly.
Consult regularly with the Institute's financial employees, reviewing no less than monthly the financial transaction reports of the Chapters as compared to their budgets.
Become familiar with the Institute's Chapter Network financial transaction systems and reporting, providing consultation on improvements when needed.
Consult regularly with the Regional Leaders to ensure regional programs are being followed and expenses and funds are being responsibly managed.
Provide assignments, consultation and oversight to the Finance Committee/Treasurers.
Schedule regular meetings by teleconference to ensure meetings of the Finance Committee occur in person or by teleconference at least quarterly.
Ensure the Finance Committee duties and responsibilities are being performed and planned for successful completion within timeframes.
Communicate to the NAC and the Finance Committee the Chapter Network objectives and updates as they pertain to finances.
Provide direction with integrity, fairness and ethical leadership.
Elicit ideas, views, and debate on achieving the goals while striving for consensus.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Plan with the Nominations Chair for Committee nominations for any potential vacancies and well in advance for replacements after the remaining term.
Solve concerns, regularly reporting to the NAC and Chapter Development on progress and any issues.

NAC Regional Leaders:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

As a Regional Leader within the NAC you will mentor, support, motivate, direct and ensure the productiveness of the local Chapter Boards in your assigned region. Most likely you have been a Board President. You will be an excellent development resource for your Board Presidents, Vice-Presidents and senior Board members.

In addition to the duties and responsibilities of being a NAC member, the Regional Leader will:

Develop a business plan for the approval of NAC for the fiscal year including: agendas, goals, meeting dates, program proposal planning, delivery dates.
Support the development of functioning local Chapter Boards, helping build trust and unity while providing assignment clarifications, consultation and oversight.
Lead the Chapter Board member recognition committee and motivate members to full engagement ensuring the productiveness of the Chapter Boards.
Review and assist in the development of Chapter Boards' business plans for the approval of the NAC. Boards are to develop plans including agendas and goals, scheduling meeting dates, program plans, delivery dates and proposed sponsorship funding for the fiscal year.
Schedule regular meetings by teleconference with Chapter Board Presidents, Vice-Presidents and senior Board members ideally following Institute calls and updates and prior to NAC conference calls meetings in order to update the NAC on your Chapter Boards.
When possible, attend local Chapter Board Executive meetings, Chapter programs and events.
Ensure meetings and/or calls with your Chapter Boards Executive occur in person or by teleconference at least quarterly.
Encourage Board Presidents, Vice-Presidents and Board members in senior roles to attend Leadership conferences held in conjunction with the Institute annual conference.
Communicate with the Board Executive on the Chapter Network objectives and updates.
Provide direction with integrity, fairness and ethical leadership.
Ensure the Chapter Board Duties and Responsibilities are being performed and planned for successful completion within timeframes.
Consult regularly to ensure regional programs are being held and expenses and sponsorship funds are on budget with the assistance of the NAC Program and Finance Chairs.
Ensure through the Board Presidents the roles and responsibilities of the Board Chairs are being performed.
Plan well in advance with the Board Executive and Nominations Chair for Board nominations for any potential vacancies and for replacements for the next term.
Recommend potential NAC candidates from Chapter Boards to the NAC Nominating Chair.
Solve concerns, regularly reporting to the NAC on progress and any issues.

At all times, you have the support and mentorship of the NAC Chair, Committee members and Chapter Development to assist you in your role.

To express interest in a NAC volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

NAC Membership Chair, Nominations Chair and Sponsorship Chair:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

As Chair with National responsibility for the success of local Chapters, you will ensure the productiveness of and solve the concerns of your Committee whether a Membership, Nominations, or Sponsorship Committee. You are responsible for setting goals, motivating, and providing direction for the local Chairs responsible within their Chapters Boards.

In addition to the duties and responsibilities of being a NAC member, the Chair will:

Develop a business plan for the fiscal year for approval by the NAC including: agenda, goals, Chapter progress review teleconference dates, and project delivery dates.
Develop and lead a functioning Committee for your area of responsibility (Membership, Nominations or Sponsorship) with the related Chapter Board Chairs and the NAC Regional Leaders building cooperation and compliance.
Provide assignments, consultation and oversight to the local Board Chair Committee members.
Schedule regular meetings by teleconference to ensure meetings of your Committee occur in person or by teleconference at least quarterly.
Ensure any projections in Chapter Board fiscal budgets relative to your area of responsibility are produced appropriately, realistically, on schedule and are adhered to.
Ensure the Committee duties and responsibilities are being performed and planned for successful completion within timeframes.
Consult regularly with the Regional Leaders to ensure local programs are being successful.
Communicate to the NAC and the Committee the Chapter Network objectives and updates as they pertain to your area of responsibility.
Provide direction with integrity, fairness and ethical leadership.
Elicit ideas, views, and debate on achieving the goals while striving for consensus.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Plan for Committee nominations for any potential vacancies and well in advance for replacements after the remaining term.
Solve concerns, regularly reporting to the NAC and Chapter Development on progress and any issues.

At all times, you have the support and mentorship of the NAC Chair, NAC members and Chapter Development to assist you in your role.

To express interest in a NAC volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

NAC Networking and Event Management Chair:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

As Networking and Event Management Chair you have responsibility for promoting networking, events and the programs of local Chapters. Your role is to set goals for, motivate, provide direction to, ensure the productiveness of and help solve the concerns of the local Board Chairs responsible for programs that are to include educational and networking events. You may also be required to support both the NAC and NAC Chair organize and promote NAC events.

In addition to the duties and responsibilities of being a NAC member, the Networking and Event Management Chair will:

Develop a business plan for the fiscal year for approval by the NAC including: agenda, goals, Chapter progress review teleconference dates, and project delivery dates.
Develop and lead a functioning Program Committee with the related Chapter Board Program Chairs and the NAC Regional Leaders building cooperation and motivation.
Provide assignment, consultation and oversight to the Committee members.
Schedule regular meetings by teleconference to ensure meetings of the Committee occur in person or by teleconference at least quarterly.
Ensure any projections in Chapter Board fiscal budgets relative to your area of responsibility are produced appropriately, realistically, on schedule and are adhered to.
Ensure your Committee's duties and responsibilities are being performed and planned for successful completion within timeframes.
Consult regularly with the Regional Leaders to ensure regional programs are being successful.
Communicate to the NAC and the Committee the Chapter Network objectives and updates as they pertain to your area of responsibility.
Provide direction with integrity, fairness and ethical leadership.
Elicit ideas, views, and debate on achieving the goals while striving for consensus.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Plan for Committee nominations for any potential vacancies and well in advance for replacements after the remaining term.
Solve concerns, regularly reporting to the NAC and Chapter Development on progress and any issues.

NAC Technology Chair:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

As Technology Chair of the NAC, you are responsible for setting the goals for technology, providing direction, and resolving the concerns of the NAC and regional Chapters as they pertain to systems and technology. The processes, procedures, timing and accuracy of reporting, and thereby the success of the Chapter Network is dependent on properly functioning systems technology.

In addition to the duties and responsibilities of being a NAC member, the NAC Technology Chair will:

Develop a business plan for approval by NAC for the fiscal year including: agenda, goals, meeting dates for formal feedback on technology from NAC Chairs and regional Chapter representatives.
Become familiar with the Institute's Chapter Network transaction systems and reporting, providing consultation on improvements when needed.
Build a solid working relationship with the NAC Finance Chair, and with I.T., accounting and audit contacts of the Institute.
Respond promptly to concerns expressed by those in the Chapter Network on technology issues reviewing issues with Chapter Development and the other appropriate individuals based on the concern.
Consult regularly with the Regional Leaders to ensure regional program transaction processes are running smoothly and procedures are being followed.
Document and communicate to the NAC, Chapter Development and the Institute the Chapter Network objectives and issue updates as they pertain to technology at least quarterly.
Provide direction with integrity, fairness and ethical leadership.
Elicit ideas, views, and debate on achieving the goals while striving for consensus.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Plan with the Nominations Chair for Committee nominations well in advance of the end of your remaining term.
Solve concerns, regularly reporting to the NAC and Chapter Development on progress and any issues.

NAC Governance Chair:

To be a CICEA NAC member is a respected position of responsibility and accountability. NAC members are jointly responsible for governance ensuring local Chapter Boards meet Chapter member expectations providing member benefits as per national guidelines. For a full description of the role please also read the description for National Advisory Committee Members.

As Governance Chair of the NAC, you have responsibility for fostering a consistent national understanding of and compliance to the governance of the Chapter Network. You will be the key contact for gathering and providing feedback on the effectiveness of the Chapter Network Bylaws, Standards and Provisions, including the Chapter Code of Conduct, and regulations, guidelines, policies and reporting.

In addition to the duties and responsibilities of being a NAC member, the NAC Governance Chair will:

Review in-depth all Chapter Network regulations, provisions, guidelines, policies, reporting and follow the existing Chapter Bylaws, Standards and Provisions.
Promote understanding amongst the NAC, Chapter Boards and Committees of the intent and benefits of a consistent method of governance across the Chapter Network.
Educate members on the Chapter Network regulations, provisions, guidelines, policies, reporting and clarify the operating intent.
Provide direction with integrity, fairness and ethical leadership.
Elicit ideas, views, and debate while striving for consensus.
Gather intelligence on the effectiveness of governance policies and documents from NAC and Chapter Board members and make recommendations for amendments to Chapter Development.
Consult with the Regional Leaders to ensure regional Chapters are following policy and the Bylaws, Standards and Provisions documents are sufficient and balanced.
Prepare and present an annual report on any recommended amendments to governance policy for the approval of Chapter Development and the NAC.
Respond promptly to concerns expressed by those in the Chapter Network on governance issues reviewing them with Chapter Development and the NAC.
Chair meetings professionally, maintaining order using the standards of Robert’s Rules of Order.
Approach the resolution for any significant breach in compliance with consultation and the support of Chapter Development first and, as applicable, the NAC Chair, Regional Chapter Leaders and Chapter Boards.
Participate in or lead any Grievance Resolution Process undertaken when an issue of governance is involved.
Plan with the Nominations Chair for Committee nominations well in advance of the end of your remaining term.

NAC Secretary:

Accurate recollection of decisions.
Determination of eligibility to vote.
Continuity of policies and practices.
Accountability of directors and officers.

As Secretary of the NAC, you have responsibility for ensuring that accurate and sufficient documentation exists to meet legal requirements and to enable authorized persons to determine when, how, and by whom the NAC's business was conducted. The role of Secretary cannot be combined with that of NAC Chair. The roles of Vice-Chair and Secretary are commonly combined.

In addition to the duties and responsibilities of being a NAC member, the Secretary will:

Record official Minutes of meetings, ensuring their accuracy and availability.
Minutes must record:
- Date, time, location of meeting.
- List of those present and absent.
- List of items discussed.
- List of reports presented.
- Text of motions presented and description of their disposition.
- In cases when a matter is contentious, when members dissent, if there is any concern about exposure to liability, or if a board member has a conflict of interest, Minutes are to include: summary of discussion, rationale for decision, names of those participating in the discussion, and the roll call, noting any declared conflicts of interest.
Ensure meeting Minutes are officially approved, sign a copy of the final, approved Minutes and ensure that this copy is maintained in the NAC and Chapter Network records.
Ensure that official records are maintained of members of the Chapter Network organization, the NAC and Chapter Boards.
Maintain and make available when required by authorized persons, records including: lists of NAC members, Chairs, terms of office, financial reports, and other official records.
Ensure that membership records are available when required for reports, elections, referenda, other votes, etc.
Ensure that an up-to-date copy of the Bylaws, Standards and Provisions is available at meetings.
Ensure that proper notification is given of NAC meetings as required.
Manage the general correspondence of the NAC except for correspondence assigned to others.
In the absence of the NAC Chair or Vice-Chair, the Secretary calls the meeting to order, presiding until a temporary chairperson is elected.

NAC (National Advisory Committee) Members:

The NAC members are responsible for:

Actively pursuing the mission and goals of the CICEA Chapter Network.
Participating in the NAC annual meeting and Leadership conference held in conjunction with the Institute annual conference.
Participating in regular Chapter Network meetings in person or by teleconference held at least quarterly.
Attending teleconferences held, and reviewing any webinars issued, by the Institute, Chapter Development, and/or the NAC Chair or NAC.
Nominating, electing, assigning and supporting fellow Committee members in their roles and responsibilities.
Fulfilling the roles assigned as Executive, Chairs and/or Regional Leaders as defined in the National Advisory Committee (NAC) Roles and Responsibilities.
Maintaining a development plan for the growth of regional Chapters.
Reviewing and supporting regional Chapter Boards and membership in their development, member recruitment and program delivery.
Providing the regional Chapters with program goals for the next program year, within the third quarter of each year, with the aim of enhancing professional development and networking opportunities for members.
Reporting on your responsibilities regularly and as required by your Chair or Leader position in meetings, whether in person or by teleconference.
Reporting regularly verbally and in writing as to the Chapter Network and Chapters’ progress and impediments.
Identifying obstacles or issues and determining strategies for overcoming them.
Participating in financial reviews and ensuring Chapters operate within their approved budgets.
Exercising prudent fiscal management.
Following the Chapter Bylaws, Standards and Provisions, including the Chapter Network Code of Conduct, and other guiding statements while ensuring understanding and adherence from other NAC members, Chapter Boards and Committees.
Providing feedback for the enhancement of the Chapter Bylaws, Standards and Provisions, Code of Conduct and other guiding statements through the Governance Chair.
Maintaining the confidentiality of NAC and Chapter Network business and meetings.
Participate in any Grievance Resolution Process undertaken when one of your areas of responsibility is involved.

Members must actively participate in the affairs of the CICEA Chapter Network and the NAC. To facilitate participation provision is made for attending by teleconference.

To express interest in a NAC volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter President:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Chapter President is responsible for setting goals, motivating, and providing direction for Board members. He or she ensures the productiveness of and solves the concerns of the Chapter Board. The President is responsible for the succession plan of the local Board and is typically someone with considerable Board experience.

The President develops a functioning Board through building trust and unity while providing assignments, consultation and oversight. This individual will meet regularly with the National Advisory Committee (NAC) Regional Leader for mentorship, support and to provide updates on Chapter and Board progress. The President communicates to the Board and the Chapter members the objectives and updates of the Chapter Network.

The President develops a business plan for the fiscal year for the approval of NAC and ensures the Board members' responsibilities are being performed; planned for successful completion within timeframes. A successful Chapter grows, has solid programs and networking opportunities, and strong sponsorship funding. The President organizes a Chapter Annual Meeting and regular meetings of the Board within each quarter, whether members attend in person or by teleconference. When feasible, the President attends Leadership conferences, generally arranged in conjunction with the Institute annual conference.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Vice-President:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Chapter Vice-President will assist and collaborate with the President in developing a functioning Board through building trust and unity, thus ensuring the productiveness of the Board. This individual will also help motivate members to full engagement and help solve concerns, regularly reporting to the Chapter President on progress and any issues. When requested by the President, the Vice-President will provide assignments, consultation and oversight to other Board members. This person may also support other Board Chairs as needed, or fulfil a Chair or Secretary role. The role of Vice-President and Secretary are commonly combined.

The Vice-President assists the President in the development of a business plan for the approval of the National Advisory Committee (NAC) for the fiscal year including: agendas, goals, meeting dates, program proposals, and delivery dates. He or she assists with the organization of the Chapter Annual Meeting, Board Annual Meeting and the regular quarterly Board meetings. When feasible, the Vice-President will attend Leadership conferences when held, generally to be arranged in conjunction with the Institute annual conference.

The Chapter Vice-President is appointed not only to assist the President in their role but to be versed in the role well enough to serve with full capacity in case the President is absent, whether short or long-term. When acting in the capacity of temporarily replacing the President, the role will be to support and further the initiatives and responsibilities of the existing President. The Vice-President may be nominated for the role as President at the end the President's term of office, yet does not automatically succeed to the position.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Treasurer:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Chapter Treasurer is responsible for setting goals, motivating, providing direction, ensuring good fiscal management and solving the concerns of the Board as related to finances. To do so, he or she will become familiar with the budgeting, processing and reporting procedures of the Chapter Network and follow them at all times.

The Chapter Treasurer will develop a business plan for approval by the Board for the fiscal year including: agenda, goals, NAC financial review teleconference dates, program proposal expense and sponsorship planning, and Chapter budget delivery dates. He or she will participate on the National Advisory Committee (NAC) Finance Committee with the NAC Finance Chair, other Chapter Board Treasurers and the NAC Regional Leaders. Meetings will be in person or by teleconference and held at least quarterly.

With the support of the Finance Committee, the Treasurer ensures Chapter Board fiscal budgets are produced appropriately, realistically and on schedule, and are adhered to by the Chapter. The Treasurer is responsible for: keeping the financial records; ensuring sponsorship funds are deposited and recorded; expenditures are budgeted; expenses are properly receipted; and receipts are being submitted for payments and reimbursements. She or he will produce financial updates regularly for Chapter Board approval and report on any budget variance no less than quarterly.

It is part of this role to become familiar with the Institute's Chapter Network financial transaction systems and reporting, providing consultation on improvements when needed to the Finance Committee. This individual will review regularly the Institute's financial results for the Chapter, reviewing no less than monthly the financial transaction reports of the Chapter as compared to the budget and Chapter records. The Treasurer helps resolve financial concerns, regularly reporting to the Chapter President and Board on progress and any issues. The President and Vice-President roles should not be combined with the role of Treasurer.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Secretary:

Accurate recollection of decisions;
Determination of eligibility to vote;
Continuity of policies and practices; and
Accountability of Board and Executive.

The Chapter Secretary records official Minutes of meetings, ensuring their accuracy and availability as per the Chapter policy. He or she will make sure that official records are maintained of members of the Chapter Board and the Chapter members. Chapter membership records are important and required for financial reports, elections, referenda, other votes, etc. This person maintains all records, makes them available when required, doing so only for authorized persons.

The Secretary ensures that proper notification is given of Board meetings as required. It is the role of the Secretary to make all preparations for the Chapter Annual General Meeting and elections. In the absence of the Board President or Vice-President, the Secretary is to Chair a meeting, calling the meeting to order and presiding until a temporary chairperson for the meeting is elected.

The Secretary manages the general correspondence of the Board except for correspondence assigned to others. The Chapter may designate a Board member as Communications Chair to be responsible for the production of regular communications to inform members about upcoming meetings and events, provide educational content, and promote the objectives of the Chapter and the Institute. This person would coordinate closely with the Secretary to ensure all notice requirements are met.

The President and Secretary cannot be the same person. A Vice-President can be appointed and commonly performs this role.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Membership Chair:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Membership Chair is required to set goals, motivate others, and provides direction on retaining Chapter members and growing membership within their Chapter. The role of the Chair is to create a Membership growth program using the Board members' referrals and their own networking skills. The National Advisory Committee (NAC) will help set annual recruitment objectives. They will also provide mentorship through a related Membership committee where the Chair will be able to share experiences and successes with other Chapter Membership Chairs.

The Chair develops a business plan for the fiscal year for approval first by the Board and then the NAC including: agenda, goals, progress review dates for reporting to the NAC Membership Committee, and program target dates. The plan will help ensure any projections in Chapter Board fiscal budgets relative to Membership are produced appropriately, realistically, on schedule and are achieved by the Chapter.

As Chair with responsibility for the success of the Chapter in Membership growth, a high level of participation is key. The member is expected to attend Board meetings quarterly, the NAC Membership Committee meetings related to their duties and responsibilities, and provide regular updates, reports, ideas, cooperation and compliance.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Program Chair:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Program Chair is required to set goals, motivate others, and provides direction on the annual Program of events within their Chapter Board. The Chair designs a schedule and organizes the annual program following the guidance from the National Advisory Committee (NAC) and the requirements of the Chapter. The Chair is to survey Chapter members on the success of the program and events. The NAC will provide mentorship through a related Program committee where the Chair will be able to share experiences and successes with other Chapter Program Chairs.

The Program Chair develops a business plan for the fiscal year for approval first by the Board and then NAC including: agenda, goals, progress review dates for reporting to the NAC Program Committee, and program planning and delivery dates. The plan will help ensure the events proposed are realistic and will occur on schedule. It will also ensure any financial projections in Chapter Board fiscal budgets relative to the Program are projected appropriately, realistically and are achieved by the Chapter.

As Chair with responsibility for the success of the Chapter in Programming, a high level of participation is key. The member is expected to attend Board meetings quarterly, the NAC Program Committee meetings related to their duties and responsibilities, and provide regular updates, reports, ideas, cooperation and compliance.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Sponsorship Chair:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Sponsorship Chair is required to set goals, motivate others, and provide direction on Sponsorship within their Chapter Board. The Chair will plan a budgeted approach to fundraising with the assistance of the National Advisory Committee (NAC). The Chair will employ their contacts and networking skills to raise funds for the Chapter and the profile of the sponsors. They will also motivate other members of the Chapter Board to do the same. The NAC will provide mentorship through a related Sponsorship committee where the Chair will be able to share experiences and successes with other Chapter Sponsorship Chairs.

The Chair develops a business plan for the fiscal year for approval first by the Board and then the NAC including: agenda, goals, progress review dates for reporting to the NAC Sponsorship Committee, and delivery dates. The plan will help ensure any projections in Chapter Board fiscal budgets relative to Sponsorship are produced appropriately, realistically, on schedule and are achieved by the Chapter.

As Chair with responsibility for the success of the Chapter in Sponsorship, a high level of participation is key. The member is expected to attend Board meetings quarterly, the NAC Sponsorship Committee meetings related to their duties and responsibilities, and provide regular updates, reports, ideas, cooperation and compliance.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Nominations Chair:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Nominations Chair is required to set goals, motivate others, and provides direction on Chapter nominations and succession plans within their Chapter Board. The Chair will plan for vacancies and end of term nominations well in advance of the need, consulting with Board members. The Chair will ask the Chapter Board to employ their contacts and networking skills to find qualified Board member candidates for the benefit of the Chapter. The National Advisory Committee (NAC) will provide mentorship through a related Nominations committee where the Chair will be able to share experiences and successes with other Chapter Nominations Chairs.

The Chair develops a business plan for the fiscal year for approval first by the Board and then NAC including: agenda, goals, progress review dates for reporting to the NAC Nominations Committee, and target dates. The plan will help ensure any nominations required are secured well in advance and new members are qualified and available on schedule.

As Chair with responsibility for the success of the Chapter in providing Nominations, a high level of participation is key. The member is expected to attend Board meetings quarterly, the NAC Nominations Committee meetings related to their duties and responsibilities, and provide regular updates, reports, ideas, cooperation and compliance.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Communications Chair:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Chapter Communications Chair has responsibility for tracking, drafting and compiling all communications to be disseminated to the Chapter membership. Working closely with the Chapter President and the Secretary, this Chair is the key contact for gathering information and ensuring it is reported to Chapter members in an accurate and timely manner.

The Chapter Communications Chair becomes familiar with the Bylaws, Standards and Provisions requirements for notifications and timing in order to develop a schedule for the fiscal year. The schedule is composed for approval by the Board including: the regular reporting, meeting notice dates, notice methods, and development timelines to meet the delivery dates. This person ensures any cost of providing notices or communications as proposed is included and approved in Chapter budgets.

The Communications Chair will attend regular Chapter and Committee meetings, by teleconference or in person, recording probable communications requirements. They may also be required to provide assignments, consultation and oversight to the regional Board members as applicable to fulfilling communications requirements.

The Communications Chair requires good project skills to make sure the Chair duties and responsibilities are being performed and planned for successful completion within timeframes. The Board will also depend on this person to record all communications completed with sample content, dates and methods of communication. He or she will confirm regularly in writing that regional communications requirements are being fulfilled for the benefit of the Chapter Board and NAC Regional Leaders.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Chapter Professional Conduct Chair:

To be a CICEA Chapter Board member is a respected position where you may enhance your profile and increase your networking opportunities. It is also one of responsibility and accountability. Chapter Board members are jointly responsible to meet Chapter operational expectations and to provide member benefits as per national guidelines.

For a full description of the role please also read the description for Local Chapter Board Members.

The Chapter Professional Conduct Chair has responsibility for fostering a consistent understanding of and compliance to the governance of the Chapter Network within the Chapter. This Chair also is the key contact for gathering and providing feedback on the effectiveness of the Chapter Network Bylaws, Standards and Provisions, regulations, guidelines, policies, reporting and the related documentation.

The Chapter Professional Conduct Chair will develop in-depth familiarity with, and always follow, the existing governance documentation. The role is to promote understanding amongst the Chapter Board of the intent and benefits of a consistent method of governance across the Chapter Network. This person will educate Board members on governance as needed by clarifying the operating intent. It is important in this role to provide direction with integrity, fairness and ethical leadership while striving for consensus.

The Professional Conduct Chair gathers intelligence from the Board Members on the effectiveness of governance policies and documents. He or she will prepare and present an annual report on any recommended amendments to governance policy for the approval of the Chapter President, helping to ensure documents are both sufficient and balanced.

It is important to respond promptly to concerns expressed by those in the Chapter on governance issues reviewing them with the Chapter President and Board as applicable. The Chair is to approach the resolution for any significant breach in compliance with consultation first and the support of the Chapter President.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Local Chapter Board Members:

Actively pursue the mission and goals of the CICEA Chapter Network;
Support the development plans for member recruitment and the growth of the Chapter;
Hold one or more of the Board Executive positions, after election by Chapter members, or a Chair position by appointment, and fulfil the roles they accept as assigned;
Participate in the Chapter annual meeting and quarterly Board meetings, in person or by teleconference, as well as attending National teleconferences and webinars;
Review and support the annual program development, goals and delivery with the aim of enhancing professional development and networking opportunities for all members;
Participate in financial reviews, budget estimating, and help ensure the Chapter operates within the approved budget by using good fiscal management;
Chair meetings, if and when required, professionally maintaining order using the standards of Robert’s Rules of Order;
Follow the Chapter Bylaws, Standards and Provisions, and other guiding statements, and commit to following the Code of Conduct.

To express interest in a Board Member volunteer role, for additional information, or for copies of the Chapter Bylaws, Standards and Provisions, including the Code of Conduct, please contact: chapters@cean.ca

Position candidate pending.

To express your interest or for more information about volunteer positions please click on the Volunteer Descriptions link on the left and select a volunteer position or eMail chapters@cean.ca

President: Dana Rittenhouse
Suite 1500, 9888 Jasper Avenue NW
Edmonton Alberta T5J 5C6
Phone: 780-784-7252
Email: DRittenhouse@krpgroup.com

Vice President: J. Allison Barkwell
#2500, Sun Life Place
10123 – 99 Street NW
Edmonton Alberta T5J 3H1
Direct Line: 587-520-8806
Email: abarkwell@barrllp.com

Secretary: Scott Skjei
#250 – 8005 Emerald Drive
Sherwood Park Alberta T8H 0P1
Phone: 587-813-0819
Email: Scott.Skjei@IG.ca

To express your interest or for more information about volunteer positions please click on the Volunteer Descriptions link on the left and select a volunteer position or eMail chapters@cean.ca